DailyOps Documentation

Complete technical and user documentation for the AI-Powered Daily Operations Control Agent

Overview

DailyOps is an AI-powered Daily Operations Control Agent designed to simplify and optimize a user's workday. It retrieves emails, meetings, and tasks via IBM watsonx Orchestrate tools, analyzes priorities, and generates:

  • A daily briefing
  • High-priority actions
  • Alerts & blockers
  • An optimized daily schedule
  • Recommendations for productivity

DailyOps provides a clean web interface with full IBM Orchestrate embedded chat functionality.

Problem Statement

Professionals waste significant time every morning checking:

Emails
Scattered across multiple accounts and priorities
Calendar Events
Meetings, appointments, and conflicting schedules
Tasks Across Tools
Scattered across different project management systems

This leads to:

  • ❌ High cognitive load
  • ❌ Scattered information
  • ❌ Poor morning planning
  • ❌ Missed deadlines
  • ❌ Inefficient schedules

Solution: DailyOps

DailyOps acts as an AI personal operations manager that:

Pulls Your Emails
Automatically retrieves and analyzes important communications
Scans Your Meetings
Identifies key appointments and preparation requirements
Retrieves Tasks
Gathers pending items from various task management systems
Prioritizes Everything
Uses AI to determine what's truly important
Optimizes Your Timeline
Creates a realistic schedule with buffers and focus time
Highlights Urgent Issues
Flags critical items that need immediate attention

System Architecture

Web Frontend (UI)
index.html / chat.html
IBM Orchestrate Embed
(wxoLoader.js client)
DailyOps Orchestrate Agent
- LLM (llama-3-90b)
- Behavior rules
GetEmails
(email tool)
GetMeetings
(calendar tool)
GetTasks
(task tool)
Data Filtering
Priority Engine
Briefing + Schedule
Returned to Web UI

Technology Stack

Layer Technology Purpose
Frontend HTML, CSS Landing page + Chat route
Backend IBM watsonx Orchestrate Brain of DailyOps
LLM LLaMA-3-90B-Vision Agent intelligence
Tools GetEmails, GetMeetings, GetTasks Data retrieval
Hosting GitHub Pages Static hosting
Voice IBM Speech-to-Text + Text-to-Speech Optional voice interface in ibm orchestrate watsonx chat

AI Agent Behavior Logic

Workflow Rules

When user asks:

Start-of-day queries:

  • "Start my day"
  • "Daily briefing"
  • "What do I have today"

Call tools in order:

  1. GetEmails
  2. GetMeetings
  3. GetTasks

Schedule optimization:

  • "Optimize my schedule"
  • "Plan my day"
  • "Time plan"

Call tools:

  1. GetMeetings
  2. GetTasks
  3. GetEmails

Specific queries:

User asks Tool
"Show me my emails" GetEmails
"Meetings today?" GetMeetings
"What tasks?" GetTasks

Filtering Rules

Emails

  • Only today's emails
  • If urgent keywords → include
  • Max 7 emails
  • Priority: Critical / High / Normal

Meetings

  • Only today's meetings
  • Sorted chronologically
  • Include: time, participants, importance, prep notes

Tasks

  • Due today
  • Overdue
  • Critical/high priority
  • Max 10 tasks

Schedule Engine

DailyOps builds:

  • Time blocks
  • Deep-work mornings
  • Buffers around meetings
  • Conflict detection
  • Load analysis
  • Recommendations to postpone

Frontend Documentation

Your project uses two pages:

index.html (Landing Page)

Features:

  • Corporate IBM-style layout
  • Product messaging
  • Centered hero section
  • DailyOps logo
  • CTA → leads to chat.html
  • Features section
  • Responsive layout

chat.html

The standalone chat interface:

  • Fullscreen
  • Uses IBM Orchestrate widget
  • Contains only the chat
  • Header bar for return to homepage
// IBM Orchestrate widget integration
<script
  src="https://web-chat.watsonx.ibm.com/wxochat/wxoLoader.js?embed=true"
  id="wxoChatScript"
></script>

Deployment Guide

DailyOps is a fully static website. You can deploy it on:

GitHub Pages
Free hosting for public repositories

Files required:

index.html
chat.html
logo.png

That's it. No server-side code required.

Testing Guide

Functional Tests

  • Homepage loads
  • Logo and text center properly
  • "Launch DailyOps" → opens chat.html
  • Chat fully loads Orchestrate agent
  • Agent responds correctly to:
    • "Start my day"
    • "Optimize my schedule"
    • "Show me my tasks"

Roadmap

Future Enhancements

Feature Status
Voice assistant on website In Ibm Orchestrate WatsonX chat
Google Calendar integration Future
Gmail API integration Future
Analytics dashboard Future
Notification system Future
Personalized productivity model Future